Call for Satellite Symposia Applications

General Information

Submit your proposal for Satellite Symposia here.

IASP accepts proposals for Satellite Symposia to the World Congress on Pain to allow in-depth and multidisciplinary presentations and discussion on a single, specific research or educational topic in the pain field. Satellite Symposia should be located in or near the World Congress on Pain host city or along a general travel route of World Congress on Pain attendees. IASP accepts Satellite Symposia proposals from Members and Special Interest Groups.

Member-Organized Satellite Symposia:

IASP members may propose symposia no more than 2 days in length and to not conflict with the scheduled dates of the 17th World Congress on Pain (September 12-16, 2018). These symposia take place immediately before or after the WCP.

Special Interest Group (SIG)-Organized Satellite Symposia:

IASP Special Interest Groups have the option to propose symposia  either before or after the official days of the Congress (September 12-16, 2018), or propose Breakfast or Evening symposium during the dates of the Congress; Breakfast symposia must end by 8:15 and Evening symposia must start after 18:30.  SIG-organized Satellite Symposia applications should be confirmed by the current SIG leadership as an official satellite of the SIG before submitting to IASP for approval.

Satellite Symposia Application and Approval

To submit your proposal for a Satellite Symposium, you must complete the online application. You will be required to provide the following information:

  1. Proposed title of the meeting. 
  2.  Dates, venue and location of the meeting. 
  3.  Names and contact information of the meeting organizers (up to 2) Note: These individuals will receive all communications relating to the symposium. 
  4.  Names of known meeting sponsors (i.e. corporate sponsors). 
  5.  A brief description of the program objectives and the intended audience. 
  6.  The names, country, specialty and topics of all proposed and confirmed speakers.
  7.  Expected budget of the symposium.
  8.  Expected number of participants.

The SPC reviews all applications for Satellite Symposia with a view toward the quality of the proposed scientific program. Satellite Symposia may be rejected if they do not comply with the general concepts or requirements described in the Satellite Symposia Guidelines, or if they have low-quality scientific programs, duplication of major WCP sessions, or duplication of topics among Satellite Symposia themselves.

 

Requirements

  • Satellite symposia organizers must be IASP members. 
  • Attendance at a Satellite Symposia should be restricted to no more than 200 highly interested participants. 
  • It is expected that most, if not all, participants in a Satellite Symposium will also attend the World Congress on Pain. 
  • Satellite Symposia should be located in or near the World Congress on Pain host city or along a general travel route of the World Congress on Pain attendees. 
  • The organizers are entirely responsible for all aspects of the symposium's organization.
  • Organizers may use meeting services from IASP upon request and approval. 
  • Within 60 days after the symposium, organizers must provide to the IASP Secretariat office:
    1.  A list of all attendees and their role/status (e.g., faculty, registrants, trainees) as well as their e-mail addresses. 
    2.  A copy of the final program, including speaker abstracts and poster abstracts. 
    3.  A list of sponsors and the amounts of support provided by each

Miscellaneous

Financial Support and Marketing
IASP does not provide any financial support as actual funds for satellite symposium.

Organizers may request support from the IASP office for logistics management if the approved symposia is held in the World Congress on Pain host city, to include:  venue rental at the Convention Center or official congress hotel, audio/visual, food / beverage, registration, and speaker management. Costs associated with these support items will be based upon individual symposia need.

World Congress on Pain marketing materials will include mention of the Satellite Symposia. In addition, the Congress Program, registration brochure, IASP Newsletter, IASP website and Mobile App will advertise a complete listing (topics, speakers, location) of all approved Satellite Symposia. IASP will provide one free set of IASP mailing labels for advertisement purposes. Additional mailing labels may be purchased.

 

Trademark and Marketing Guidelines
Upon approval, Satellite Symposia may use the name of the World Congress on Pain and the Congress logo in their advertising and registration literature. This should read, "Official Satellite Symposium of the 17th World Congress on Pain." It is inappropriate to indicate that the meeting is sponsored by IASP or to use the IASP logo. The standard IASP disclaimer must be included in symposium materials.

IASP Standard Disclosure
If accepted, all program materials, including abstracts and proceedings, for Congress Satellite Symposia must contain the standard IASP disclaimer, as follows:

"Timely topics in pain research and treatment have been selected for presentation, but the information provided and opinions expressed have not involved any verification of the findings, conclusions, and opinions by the International Association for the Study of Pain (IASP)®. Thus, opinions expressed in this meeting do not necessarily reflect those of the Association or of the Officers and Councilors of IASP. No responsibility is assumed by the Association for any injury and/or damage to persons or property as a matter of products liability, negligence or otherwise, or from any use or operation of any methods, products, instruction, or ideas contained in the material herein. Because of the rapid advances in the medical sciences, the Association recommends that independent verification of diagnoses and drug dosages should be made."